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Privacy Policy


Last updated: January 2026


Primary Coding Clubs is delivered by Primary Coding League (CIC). We are committed to protecting the privacy and personal data of children, parents, schools, and staff.


This Privacy Policy explains how we collect, use, and protect personal information.


1. Who We Are
Primary Coding Clubs is operated by Primary Coding League (Community Interest Company).
Data Controller: Primary Coding League (CIC)
Contact email: info@primarycodingleague.co.uk
We act as the Data Controller for the personal data we collect and process.
2. What Information We Collect
We may collect the following information:
From Parents/Guardians:

  • Parent/guardian name

  • Contact details (email address, phone number)

  • Child’s name

  • Child’s school

  • Year group

  • Emergency contact information

From Schools (where applicable):

  • School contact details

  • Teacher or administrator name

  • Pupil names (where provided by the school)

We do not intentionally collect more data than is necessary to deliver our clubs.
3. How We Use Personal Data
We use personal data to:

  • Administer and deliver Primary Coding Clubs

  • Communicate important information about sessions

  • Manage registrations and payments

  • Ensure safeguarding and participant safety

  • Improve our services

  • Share relevant updates about our clubs (where consent has been given)

We will never sell personal data to third parties.
4. Lawful Basis for Processing
Under UK GDPR, we process personal data under the following lawful bases:

  • Consent – where you have given clear permission

  • Contract – to deliver paid club services

  • Legal obligation – for safeguarding and compliance purposes

  • Legitimate interests – to manage and improve our services

5. Children’s Data
We collect limited data about children solely for the purpose of delivering coding clubs safely and effectively.
We:

  • Only collect necessary information

  • Require registration by a parent, guardian, or school

  • Take additional care to protect children’s data

6. Data Storage and Security
We store data securely using appropriate digital systems and safeguards.
We take reasonable steps to protect personal data from:

  • Loss

  • Unauthorised access

  • Misuse

  • Disclosure

Access to data is limited to authorised personnel only.
7. How Long We Keep Data
We retain personal data only for as long as necessary to:

  • Deliver club services

  • Meet safeguarding obligations

  • Comply with legal and financial requirements

After this period, data is securely deleted.
8. Sharing Data
We may share information:

  • With schools (where relevant to the club delivery)

  • With trusted service providers (e.g., payment processors or secure digital platforms)

  • Where required by law or safeguarding authorities

All third parties are required to handle data securely and lawfully.
9. Your Rights
Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (where appropriate)

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at:
info@primarycodingleague.co.uk
10. Cookies and Website Data
If you visit our website, we may use cookies or similar technologies to improve user experience.
For details, please refer to our Cookie Policy (if applicable).
11. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
12. Photography and Media
Photographs or videos may be taken during club sessions for educational or promotional purposes.
We will:

  • Obtain appropriate consent before using identifiable images

  • Never publish full names alongside photographs

  • Respect any request to opt out of photography

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